Reliability-1

General: “The human element seems to have failed us here.”

US President: “When you instituted the Human Reliability Program tests, you assured me this kind of thing couldn’t happen.”

General: “Now sir, I don’t think it’s quite fair to judge a whole program based on one slip up.”

 

Actually you can, and the Human Reliability Program was what we later called a hundred percent program, required to be administered perfectly. The quotes of course are from Stanley Kubrick’s brilliant movie Dr. Strangelove or How I Learned to Stop Worrying and Love the Bomb. The “slip up” referred to was a wing commander going off his rocker and ordering a nuclear strike against Moscow.

The Human Reliability Program had turned into the Personnel Reliability Program (PRP) by the time I entered the Air Force. It was a strict screening program for any military member whose work required handling or simply being around nuclear weapons. The results of a failure were too terrible to contemplate; it could mean, well, Dr. Strangelove.

I first heard of PRP as a second lieutenant, mere weeks into my first assignment. The normally laid back first lieutenant in charge of Personnel Utilization rushed into my boss’s office one afternoon while she was training me. He’d been listening to some local radio call-in show, an ask-the-shrink kind of thing. Someone identifying himself as “a pilot from the base,” had called in.

“Sometimes when I’m flying over a city or town,” the purported pilot had said, “I fantasize about dropping my bomb-load right there, right on top of all the people walking around, not suspecting a thing. Sure, usually we’re just carrying dummies but sometimes we fly with live loads. The thing is this fantasy keeps getting stronger; the urge is taking over. I’m afraid one day I’ll go around the bend and that I won’t be able to control myself.”

The lieutenant couldn’t sit down while telling us. It came out in a rush while he paced the short length of the office. My boss too jumped up. Each out-excited the other.

“A nightmare! Did he identify—?”

“No, no, nothing.”

“You recognize—?”

“His voice? No.”

I finally got a question in. “Isn’t it possible it’s just a joke?” There were already plenty of myths around town concerning the base’s deadly mission. And it sounded like pilot humor.

The lieutenant looked at me impatiently, as if I were an idiot. My boss said in slow, deliberate syllables, “Of course. But it’s a chance we can’t take. Even if he’s joking, if he’s really a pilot from the base, he needs to be decertified from PRP while it’s investigated.

Being decertified, even temporarily, from PRP was no joke. A rated officer couldn’t fly; a munitions NCO couldn’t load; a security police airman couldn’t guard. It wasn’t considered a disciplinary or punitive program, but it felt that way to the individuals involved. Its only function was to safeguard the nukes from that uncertain human element.

The pilot, if the caller was indeed one, was never identified, but the whole base seemed nervous for several weeks afterwards. I began to view the incoming B-52Ds apprehensively. But no one dropped any bombs, so after a while we forgot about it.

The following year, a new captain was assigned to the Base Personnel Office. He’d been a security police officer at another base but had been permanently decertified from PRP. His “unreliability” stemmed from chronic sleepwalking. He was an upright, uptight kind of guy, so he’d reported himself to his commander. I don’t think he realized how strict the regulations were. I don’t think he anticipated being removed both from PRP and his beloved career field. Now he was a Personnel weenie just like me, trading his gun for piles of paper. It was a hard transition for him, in his eyes a shameful demotion.

He came to me soon after he arrived with an appeal package for his last evaluation report. He’d been marked down in two sections and therefore in his overall rating. No longer “Outstanding,” merely “Excellent.” This report would kill any future promotions. Fortunately there was a process by which officers could request removal of an evaluation from their records. Unfortunately success in achieving this was miniscule.

His appeal was short and easy to review. It boiled down to the statement, “Take this report out of my records because it’s bad for my career.” He didn’t want to believe me when I said it would never fly. “You have to show a reason to throw it out.”

“That is my reason.”

“No, that’s just why you want it thrown out. You have to show the report isn’t valid.”

“Oh.” Uptight but also upright, he was silent for a moment. “But it is a valid report. It’s just going to ruin my career.”

I sighed and settled in to go over the evaluation thoroughly. The remarks were enthusiastic in all but the Adaptability to Stress and Professional Qualities blocks. I read those few sentences several times, something in them bothering me. Not always dependable in performance of duties. I pointed the words out to the captain. “Is this a reference to your removal from PRP?”

He flushed. Yes, the whole world, including second lieutenant me, knew about it. “Well, sure. They had to pull me off a lot of duties. I know it made it difficult for them.”

There’s your reason. It’s against regulations for raters to include even veiled references to PRP decertification. Do you think your rater would admit that’s what this is about?”

He bounced up off his chair, grabbed the report from me. “Yeah, I’m sure he will. I’ll go call him now and see if he’ll send me a statement to put in the appeal. Thanks, Cheryl.”

“Whoa! Uh, I mean, hold on just a second, sir. Here’s what you do. You write the letter you want him to sign and send it to him. So all he has to do is sign it and send it back. You’re only going to get one shot at him and if he weasel-words it, it won’t help you.”

His eyes got big. “Wow. I never thought of that.” Welcome to the Machiavellian world of Personnel, Captain Blunt Cop.

Together we crafted the letter. His previous rater, who seemed to have the report on his conscience, was happy to sign it. The captain submitted his appeal to the Manpower and Personnel Center. Two months later he came rushing into my office, excited with a decidedly unprofessional grin lighting his face. “We did it! I just got a phone call from a sergeant at MPC. They’re pulling the report and sending letters to SAC [Strategic Air Command] to do the same.” He started babbling, words of thanks, words of his fears, words of thanks again, relief, almost crying in his joy.

I was pleased with myself—finally I’d used my Personnel power for good! Soon afterwards I got a call from the Evaluation Office at HQ SAC. The senior NCO’s voice dripped with reverence. “How did you do it, Lieutenant? We’ve never known an OER appeal to be approved.”

I told him about the veiled PRP reference. He was suitably impressed. Such was the power of PRP.

[Second Lieutenant, 1980 - 1981]

 

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Advice

I was at Ramstein Air Base in Germany, working in Personnel. We were in the midst of a wartime exercise, chem gear, twelve-hour shifts, the whole schmear. I was in charge of the Personnel Readiness Center during the day. When we had a lull in the action, one of the airmen waddled in her chem gear upstairs to use the restroom. She took her purse with her to pick up a snack from one of the vending machines. Chem gear and a purse, the combination sounds funny but the chem gear had no pockets. And yes, the Air Force did have a mandatory uniform purse, designed and produced by Coach, as well as instructions regarding its wear.

When she returned, she was almost in tears. “Someone stole my purse. I set it down in the breakroom when I got my snack. I was just gone a minute and was headed back, when I realized I’d left it. I ran back up.” That would have been theoretical running actually, considering the chem gear included funny clown boots. “It was gone. I didn’t have much money but my credit cards, my ID—oh no, what am I going to do?”

We all expressed sympathy. She sat down at a desk to call the Security Police and make an incident report. I thought about it. I pretended to be Agatha Christie’s Miss Marple.

“Look,” I said, “Before you do that, here’s something you should try. Whoever took your purse is probably just someone grabbing an opportunity. They’d be pretty nervous, I imagine, afraid of getting caught with your purse on them. If it was me, I’d go right across the hall to the restroom, get in a stall, grab the money out of your wallet, then dump the purse into the waste bin on the way out the door. Why don’t you go check the ladies room? If it’s not there, get someone to check the men’s.”

She was back in a few minutes, waving her purse over her head. “Captain, I could just kiss you!” It was all there but the few dollars she’d had on her.

It worked? My advice worked? I was stunned.

A year later, I was still at Ramstein when Desert Storm blew over. I was working for the support group commander when Tony came to see me one day. He was the tech sergeant in charge of the Personnel Readiness Center. It was just a three-person unit but provided personnel’s main contribution to the war effort, keeping track of skills and casualties.

“Ma’am, I need your help,” he said. When Desert Storm began, they had of course been put on 24-hour coverage, 12-hour shifts for all of them, seven days a week. Desert Storm had ended six weeks ago, and they were still on that shift schedule. “Captain D, it’s killing us. I’ve been to see the major about it three times, but he won’t let us off the schedule. He says as long as the command post is at maximum readiness, we should be too. Of course, the command post is manned for twenty-four hour coverage. I’ve done all I can. Can you help us, ma’am? The major might listen to you.”

I considered that highly unlikely. If I butted in, Major Cantore would just get more stubborn. Besides I hated conflict, not a fighter myself. My instinct was to pacify or compromise—or manipulate. Once again, I had to ask myself what a wimp like me was doing in the military. But Tony looked at me with desperation in his eyes and a disarming hint of hope that I could solve his problem.

I sighed. “Why do you think the major wants 24/7 coverage of Personnel Readiness?”

He thought about it for a moment. “If an emergency popped up in the Gulf at odd hours, we might need to be available immediately to work it. He doesn’t want Personnel to be the place where the system breaks down.”

“Okay, Tony. You know what he wants. Can you work up a plan to take to him, maybe a rotating on-call system, that would give him that but also provide time off for you all. You know, he’s a busy man with a lot of demands on his time. Don’t go to him with just a problem. Take the solution with you as well.”

He stood up, looking disappointed. “Well, thanks for your time anyway, ma’am.”

I watched him leave, his shoulders hunched over, unusual for a man who prided himself on his military bearing. I had failed him. I had just pushed the problem back into his lap. But two days later, he returned, his shoulders back and a smile warming his face.

“It worked. I put together a plan and took it to him. He said it looked good and to go for it! Thank you, Captain. You’ll never know what you’ve done for me—not just solving this problem, but for the future. I’ve got the key now—go prepared with the solution!”

It worked? My advice worked? I was stunned then too. My advice on both occasions seems obvious now, but at the time I felt undeservedly brilliant. Tony went on to eventually reach the highest enlisted rank, and I like to think I helped a bit. For me, it meant that for  the first time I wondered if my way of doing things had benefits to offer the Air Force.

[Captain, 1990, 1991]

 

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The Aerobics Test

That last year at the Pentagon, despite having retirement papers in, I still had to pass the annual aerobics test. When I first entered the Air Force, a woman my age could pass a fitness test simply by walking three miles in 45 minutes. I had a naturally fast stride anyway, so I could stroll the course chatting with friends and still pass the test, barely breaking a sweat. I liked those days, but I doubt they did much to improve my physical fitness.

Then this skinny major at the Manpower and Personnel Center came up with a stationary bike test, where you were hooked up to a machine monitoring your heartbeat. It didn’t matter whether you could or couldn’t complete your time on the bike—only what your heart did while you were performing the test. It was frustrating for everyone. Guys who ran and worked out at the gym every day failed it. You just couldn’t control what your heart was doing.

Still, up to now I’d passed the test, mainly due to walking with a friend during the week and my husband and dog on weekends. But a rough winter that last year got me out of the routine, and I failed what should have been my last bike test.

The sergeant who served as one of the Director of Personnel’s fitness monitors was a wiry man named Ben with solid upper arms and a razor-sharp mind. I had known him from one of my previous assignments and had a high regard for him. He told me, “Okay, you get another chance in a month, ma’am. Then if you don’t pass, we have to put you on an exercise program.”

Despite the bad weather, I had a treadmill I could have used, one I’d bought when we first got to the Washington area. I had set it up in front of a TV and thought about exercising. I truly meant to finally put it to use, to work harder to prepare, but other things—opera, theater, restaurants, even work—got in the way. So a month later, I failed the test again. Great, my last few months in the Air Force to be spent showing up in the wee hours for an exercise class.

“We have to schedule you next week to get a good reading on your baseline,” Ben said.

“Again! Why can’t you just use this one?” The bike tests were a pain, the ever-increasing breathlessness and pounding heart—okay, you can see how I failed it.

Ben shook his head. “No, it has to be a clean reading.”

“What if I pass it next time?”

“Impossible.” He explained that the test required bringing the heart rate up to a certain point and sustaining it. “We can’t get your heart rate up to that point. You enter a dangerous level too soon so we have to abort the test early. It’s a physical impossibility for you to pass.”

I grumbled about it all week but at least there was no point in blaming myself for not using the treadmill. That last test was the worst, the hardest. It took longer and the pressure got harder and harder. But since I’d already failed, the pressure was only on my legs and lungs; my mind was stress-free. I had nothing to lose.

Finally Ben began decelerating speed and releasing pressure for my cool down. He inspected the data run off the machine. He called one of the other sergeants over. “Look at this.”

The two men huddled over the findings on the machine.

“That’s impossible,” the second sergeant said.

“Yeah, but look!”

“Man. Never seen this before.”

What was happening? Was I in imminent danger of a heart attack? It felt like it, my heart pounding like a hammer at my chest walls. Ben straightened up. “Ma’am, you passed.”

“Isn’t that impossible?” Obviously all three of us needed instruction on what that word meant.

“Did you do anything special? Prepare for it differently in any way?”

I shrugged. “Since I couldn’t pass anyway, I didn’t prepare at all.”

The other sergeant—a fitness expert—said, “That’s probably it, ma’am. Stressing out about the test can drive the heart rate up. Just relaxing got you through it.”

“I can’t complain, but it does strike me as a pretty flawed system.”

He looked shocked. “Oh no, ma’am. It’s a very accurate system. State-of-the-art.”

I looked over at Ben. He gave me one look, then turned away. I could see the grin starting up on his face. I decided to accept it as one of those through-the-looking-glass moments.

[Lieutenant Colonel, 2000]

 

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Bossy

I enjoyed my work at the Manpower and Personnel Center in San Antonio. When I’d been there over a year, Major Hallemart left, appointing me acting branch chief (“acting” in this sense meant temporary, but it definitely felt make-believe). Lynn, the highest ranking civilian in the office, a GS-12 with years of experience–he would have been the natural choice to be left in charge, but Hallemart thought the increased level of responsibility would do more for my career, a questionable opinion since I wouldn’t even pin on captain for several months.

All the other women in our branch were civilians. After I stepped up to “acting chief,” the office secretary approached me quietly. She was from East Texas, friendly, competent, and at the moment, nervous. “Cheryl, . . . ma’am, . . . uh, Lieutenant, the other women and I have been talking. We realized that we’ve always called you by your first name, but we call the male officers by their ranks. We don’t mean to show you less respect than we do the men. Would you rather we call you ‘Lieutenant’? We can do that.” She looked at me anxiously.

I’d never even noticed how they addressed me. “It’s okay, “I said. “Cheryl’s fine.” Most of the time, I felt far more Cheryl than I did Lieutenant anyway.

I thought that the next few months, as we waited for the “real” branch chief to arrive, went smoothly. I didn’t think I stuck my oar in too much. The errors I made I learned from. So I was busy patting myself on the back one day over what a good job I’d been doing, when Lynn suggested we go out for a cigarette. (Yes, I smoked in those foolish days.)

“I think I should tell you something,” he said after we lit up. Those are poisonous words, no matter who says them. He had the unhappy look of a man forced to perform an unpleasant duty.

I stiffened, prepared myself. “What?”

“The folks in the office think you’re, umh, bossy.” He winced saying the word.

I mulled it over. “Yes, I see. But the thing is, I am the boss.”

“True. But they never thought Hallemart were bossy.”

I mulled that over too, then realized something. “Of course not. People never use the word bossy for men, only women.”

He thought for a moment. “You’re right.” He relaxed and moved on to a new subject.

But I thought about it afterwards, trying to decide whether or not to be offended, more importantly, whether or not to change my ways. I realized I came from a line of bossy women: my grandmother, who ran her household the way she wanted but was so full of love; my mother, who got out of a disastrous marriage with no job and no degree and supported her three kids with no help from our errant father. I felt a surge of pride and affection for both of them and decided to claim my bossiness. Bossy women, unite, I proclaimed—mentally at least. Be proud. Take charge.

After awhile, I noticed even the civilians in the office had starting to call me Lieutenant and “ma’am.” It sounded natural.

[First Lieutenant, 1984]

 

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Desert One

After seeing the movie Argo, I’ve often thought  about the hostage crisis in Iran. I remember the mission that failed: Operation Eagle Claw, a covert joint service mission to rescue the 53 other hostages. It failed on April 24, 1980 at a location in the Iranian desert about 200 miles from Tehran, a place dubbed Desert One. This was essentially a refueling site for the eight helicopters which were meant to whip the hostages away. Only six helicopters arrived, however; two were lost along the way—one of them in a sandstorm. Six helicopters were considered the minimum for the mission, but one of the helicopters that arrived was not operational. President Carter was advised to abort the mission, which he did. As the helicopters started to fly away, one lost control and crashed into a transport plane waiting there. Five American airmen and three marines died in the crash.

I was in Officer Training School when Desert One happened. As soon as we finished classes, we would crowd into the squadron dayroom to watch the reports on television. When the names of the deceased service members were announced, I noticed a woman slip out. I didn’t know her, but there was something in the slope of her shoulders that made me get up and follow her down to her room. I lingered in the hallway a few moments, wondering if I should go in or not. As always the door was left open, so all I really had to do was poke my head in.

She was sitting cross-legged on a bottom bunk, leafing through a photo album.

“Hey, are you okay?” I asked.

She didn’t look up but continued turning the pages. I felt awkward, hesitating in the doorway. “There,” she said suddenly. “I felt sure I had a picture.” She held the album out to me.

I perched on the edge of the bed and looked at a snapshot of three men. They wore torn blue jeans and tee shirts stained with oil. They squinted into the sun, holding beer cans up as if toasting the photographer. They were laughing. It was a picture of a normal, happy moment, three buddies working some sort of project together. I smiled just to see it and felt a sudden longing to get out of this place, to see my brothers, to go back to normality.

She pointed to the one in the middle. “That’s my husband. He’s a staff sergeant. And this guy,” she tapped the one on the right, a tall man with an arm draped casually over her husband’s shoulder, “He was on the rescue team, one of the guys killed in the plane.”

I was silent. I didn’t know what words to use. But she didn’t seem to need me to speak. “He was over at the house a few weeks before I left to come here. He was helping Ray fix our car. He was a great guy, a good friend.”

“I’m sorry.”

“Yeah,” she said, “Me too.”

“Do you need me to stay?” She shook her head. I left her there, staring at the photo.

I had known that being in the military meant some people would give up their lives, but in my ignorance, I had assumed that the death of military members would always achieve something. But this – eight guys, friends, husbands, sons, brothers, all gone and for nothing. Not a single hostage rescued.

Many believe this fiasco was a primary reason Carter lost reelection. Within hours of Reagan’s inauguration, the Iranian government announced they would release the hostages, 444 days after their capture. So they came home without a shot fired. Just the pointless loss of eight Americans at Desert One.

[Officer Trainee, 1980]

 

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The Bully

I often sat in as the support group commander’s executive officer when the major in that position was on leave. One such occasion was a late fall day, unseasonably warm enough to have the windows open. I leaned out,  taking long, refreshing whiffs of the autumn air and listening to the jet engines rumble steadily from the flightline, comforting as distant thunder. I sensed someone beside me, then heard the colonel. “Ah, yes, the sound of freedom.”

I pulled my head in. “Yes, sir. What a beautiful day. I love the fall.”

He ran his fingers through his rusty hair and sighed. “Umm, listen, Cheryl. Lieutenant Colonel Hargitay is coming over in a few minutes. Do you have the report?”

Hargitay, that asshole! My good mood plummeted to the floor. “Here it is, sir.” I pulled a thick folder out of the desk and handed it to him. He walked back into his office flipping through the pages. I turned my back on the beckoning afternoon and sat down to tackle the pile of correspondence I was screening. I tried to concentrate, but my mind kept going over the nastier details in the report the colonel was re-reading.

I’d heard—and believed—the rumors about Hargitay for at least a year, and the investigation the new colonel had quietly ordered confirmed the worst of them. The report revealed Hargitay to be a bully, a commander who ran his squadron like the worst kind of fraternity house, rife with sexual harassment and hazing. He’d created an atmosphere so poisonous it was a wonder one of those eighteen-year-olds hadn’t gone on a shooting rampage yet. It was hard to find something he’d done that was illegal, but there was enough to fire him, to ruin his career. And that’s what the colonel—a very kind man, but strict—planned to do. Hargitay was history. Yes!

When he strutted in, he didn’t bother to greet me. As a mere captain, I’d always been beneath his notice. He headed directly for the colonel’s door. I rushed to get there ahead of him. An arrogant little gamecock of a man, he wore a permanent sneer on his face. Now he directed it at me. As always, I felt like an idiot around him.

I tapped on the door. “Sir, Lieutenant Colonel Hargitay’s here.”

“Thanks, Cheryl. Come on in, Jim.” As I closed the door—slowly—I saw the colonel motion to a seat in front of his desk. This wouldn’t be a friendly chat in the easy chairs. I wondered if Hargitay knew he was being fired.

Much as I wanted to stand with my ear pressed to the door, staff meeting took place in half an hour, and the squadron commanders would be congregating here soon. The secretary had gone for a late lunch, so it was up to me to get things ready. I checked the coffee and creamer supply. I grabbed the few old magazines that had strayed and slapped them back on the end table next to the sofa: copies of the Air Force Times, Airman, and one lone People magazine. I straightened the cushions on the sofa, punching them back into place. And with each punch, I thought, Good! Good! Good! High time that son-of-a-bitch got caught.

Muffled voices spoke from behind the colonel’s door. The doorknob rattled. I whipped back to the desk and grabbed a pen. When the door swung open, I was staring fascinated at the top paper, my pen hovering above it.

“Okay, Jim,” I heard the colonel say, his voice clear and firm, though with a tired drag to it. “Do you want to send your first sergeant over for staff meeting?”

“No, sir.” Hargitay’s voice was so low I could barely hear him. “I’ll stay for it.”

I’ll bet you will, you son-of-a-bitch. That way you don’t have to wonder what’s being said about you. The colonel returned to his office. Hargitay sat down on the sofa I’d just been pounding. He perched on its edge as if he were sitting at attention, his feet together, knees bent ninety degrees, elbows pressed against his waist. His hands rested on his blue serge uniform trousers. He stared into space; a hard glaze shielded his eyes.

Ha! Thought it couldn’t happen to you, didn’t you, you, you . . . But against that dead look, it was hard to maintain my rage. It evaporated with no warning, along with all my exultation. Singing “Ding dong, the witch is dead,” felt pointless. What a cheat! I deserve to crow. He’s the bad guy, I reminded myself. But now nothing looked as simple as my righteousness wanted it to be.

I didn’t usually drink coffee in the afternoon, but that day I grabbed my personalized 377th Combat Support Wing mug, ostentatiously stretched and yawned. I rolled my chair back, got up, and ambled over to the coffee pot, next to where Hargitay sat stiffly. As I filled my cup, I glanced casually over my shoulder at him.

“While I’m at it, sir, how about you? Can I pour you some coffee?”

He started, as if I’d been invisible up to now. For a moment, he didn’t speak, then he nodded. “Yes, please. Black.” His fingers trembled when he reached out to take the mug of lukewarm coffee. For the first time he looked at me. “Thank you,” he said, almost a whisper. “Thank you . . . Cheryl.” His voice quavered. Tears formed in his eyes. I pretended not to notice.

“You’re welcome, sir.” I returned to my desk and my paperwork. The squadron commanders started arriving, and soon the outer office rang with greetings, jokes, laughter. No one spoke to Hargitay, as if through some magic the word had gotten out. He sat alone, silent, gripping the mug of coffee with both hands. He was gone within a week.

 

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Anniversary

Today is our wedding anniversary, twenty-seven years. At our wedding, I remember hearing a few people mutter, “Well, this one will never last.” But it has; it’s lasted happily. So today I’ve chosen to send you an anniversary story from the years I was stationed at Ramstein Air Base in Germany.

            Ramstein is in the southwestern corner of the Rhineland-Palatinate, Rheinland-Pfalz in German. We were half an hour from France going west or south. Going west we hit Lorraine; south, Alsace. We especially loved Alsace with its French-German mixture. People there have names like Jean-Claude Schmidt and Gretchen Moreau. Its old villages are more than picturesque with their crumbling stone, ivy covering the houses and storks in nests on the roofs. And the food!—Alsace is known for its restaurants in a land which is justifiably famous for its food. So for our fifth anniversary we planned to go to a restaurant in an old mill in Alsace, the Auberge de l’Ill, a Michelin-ranked three-star (the highest honor).

My husband had made the reservations two months prior. It was a beautiful, early spring Saturday. We loaded up the car and took the dog to the kennel. We drove the two hours down into the heart of Alsace, chatting excitedly all the way. We talked about the food we might eat, the wine. We reminisced about the wedding. We talked about trips coming up. We talked about everything but work. The drive itself was magical.

We drove past the auberge when we arrived. It stood out in the countryside, an old building next to a small river, too modest to be called quaint, but beautiful with the dignity of old age. Then we drove to the equally old, modest inn in a nearby town and checked in. We unloaded the car. We’d packed just for an overnight stay, but we were heavy packers. We pulled out a bag full of guide books and maps plus the magazines my husband couldn’t travel without and the novel for me. Then a cooler with soft drinks and water for the drive. An overnight bag with pajamas and underwear and shoes and cosmetics. A container with champagne and crystal flutes to enjoy late at night in our room after our meal. And each of us had a mystery bag, a present for the other, we were coyly pretending to hide.

We lugged it all into our little hotel room, then looked at the pile of bags puzzled, with the sense of something missing. We went back out to the car to see if we had forgotten a bag.  Then it hit me. I said, “Honey, where’s our clothes?”

He looked aghast. “In the hang-up bag. Upstairs. At home.” We stared at one another for a few blank seconds.

I remember realizing that I had a choice of responses, and I chose to laugh. The tension in his face dissolved as he too started to laugh. We stood in the tiny parking area in the center square of this (yes) quaint moss-covered village, two Americans dressed in sloppy jeans and dirty old sweatshirts—all the clothes we had with us—laughing hysterically.

We could have gone to the auberge, but I knew I wouldn’t be comfortable. I would feel I was bringing shame on all Americans if we went. We called and cancelled our reservations at the world-renowned restaurant. They were quite okay with it—I suspect they had a long waiting list. That evening we wandered around town and peered into shop windows and read the menus outside the restaurants. We found a simple bistro in town, a place called Lion d’Or (funny how that name stays with me). We had a lively, delicious meal. The champagne that night bubbled with humor and happiness.

We promised ourselves that one day we would come back to this town. One day we would dine at the Auberge de l’Ill, but we never have. Some things are better left as dreams.

[Captain, 1991]

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Burnout

According to polls, people fear public speaking more than any other horror, more than snakes or spiders or close, dark spaces. Not me. As a child, I was shy, terrified of meeting other children, being expected to talk and play with them. Yet I volunteered every chance I got to make classroom presentations. My favorite subjects were gruesome or arcane, topics like piranhas, tarantulas, Alexander’s horse Bucephalus. In my recent past, I’d had ample opportunities for public speaking, i.e. preaching—the only aspect of that abandoned career I missed.

            But initially, like any other officer trainee, I quailed at the requirement to brief. I’d never heard the word “briefing” before and was confused. “Oh, it’s just a speech!” I realized finally, relieved. I could give a speech standing on my head.

“No, it’s not just a speech,” our flight commander, Captain Peck corrected me.

The purpose of a briefing, he told us, was to impart information needed in decision-making. Its power lay in brevity, not oratory, and some form of audio-visual backup was essential. Coming out of a preaching tradition, I had my doubts about the necessity for charts and graphs in every briefing. To me, the pleasure of public speaking lay in the subjects, the words, and—let’s face it—the sound of my own voice. Creating visuals held little interest for me, but at Officer Training School this was not negotiable.

When our briefing assignment loomed, my biggest problem was picking a subject I could adequately illustrate with “slides” (in the flight classroom, we used plain poster board since we lacked the high-tech sophistication of a transparency projector). My flightmates planned briefings on weapon systems or strategy, which allowed for pictures or maps. Some went with obscure regulations, so they could set up “decision logic tables,” which the briefer would painstakingly track with a pointer. “If this condition occurs, then this has to happen, but if this, then that . . .”

I had no interest in any of these topics. My interest lay in human nature. Two days before we were due to present our briefings in class, I finally committed to “Burnout” as my subject, a lazy person’s topic. I read a Psychology Today article to fulfill the requirement to reference at least one outside source. I developed my own definition of burnout based in part on the article and in part from what I vaguely recalled from pastoral counseling classes.

I followed the Air Force-prescribed three-part format: tell them what you’re going to say, say it, then tell them what you said. By any intelligent measurement, it was a terrible briefing—pure bull and trivial at that. Yet I saw Captain Peck smile broadly when I was finished. He was impressed enough to submit me and my briefing into the squadron competition. Next thing I knew, I was standing backstage in the huge auditorium, representing the squadron in a wing-wide competition. Me and Burnout. Me with sweaty palms and pounding heart.

A pastor I knew used to say, “If you stop feeling nervous before you begin to preach, you’re in trouble. The nervousness is the Holy Spirit entering you.” The way I was feeling now, the Holy Spirit must have been fighting the devil to get in. My money was on the devil.

Five squadrons in the wing, five briefers. By luck of the draw, I was last. I listened to my competitors from backstage, my gut tightening, tightening, tightening, as each briefer walked out on stage, and faced the huge monster in the darkened auditorium—500 tired, resentful officer trainees trying to stay awake. I listened as they delivered strong, coherent briefings of substance on critical problems: legislative and budget issues, the next generation of fighter aircraft, the space program’s role in air defense. And here I was with my puny little “Burnout” briefing.

I hadn’t even practiced giving my briefing in the auditorium itself. I’d tried to. I’d come the night before with the necessary honest-to-god transparency slides, words carefully stenciled on (this was way before PowerPoint). My roommate Laura came as my designated slide flipper. I began to run through the briefing, to familiarize myself with the equipment and the microphone. Someone walked in when I was on the second slide, and I couldn’t continue. I aborted the practice mission mid-sentence.

“But Duncan—” Laura started.

I shook my head at her. “I can’t do it. Let’s go.”

Although I have no fear of public speaking, I’m terrified of public practicing. I need the sense that “this is it” to spark my confidence. Necessity demands—if I had a coat of arms, that’s what would be on it, in Latin: Necessitas requirit. Or some such thing.

So now, with little practice on the unfamiliar stage, I stood close to panic in the darkness watching and listening and waiting in terror.  Excruciating scenarios played out in my head. The slides would be in the wrong order. Everyone would recognize how weak my facts were, how shaky my premise. Everyone would laugh at my pitiful excuse for a topic. I’d go over or under the seven minutes allotted—any more than fifteen seconds either way was automatically disqualifying. I’d humiliate not just myself, but my flight, Captain Peck, the squadron and its stern commander. I’d bring shame on every woman in the Air Force.

Then the fourth briefer finished expounding on missile defense (seven minutes and thirteen seconds). It was my turn. I walked out, placed my notes on the lectern, took a deep breath, looked out at the audience. And the miracle happened, as it always did.  My stomach stopped churning, my hands relaxed. I smiled, calm and confident again. This was my element, the real thing.  I began with the standard introduction. “Good morning, ladies and gentleman. I’m OT Duncan and I’m here to talk about the problem of

BURNOUT

            The slide appeared right on cue. I swung into my briefing, barely glancing at my notes. I presented my introduction, my definition, my discussion, with an easy confidence that came from nowhere but the goddess Necessity. As I wrapped it up according to format, “Ladies and gentlemen, that concludes my briefing. Are there any questions,” I glanced at the clock face on the wall. Exactly seven minutes.

The winner wouldn’t be announced for weeks, not until the formal dinner the night before our commissioning, but I knew I had it. I heard it in the enthusiasm of the applause and saw it in the judges’ smiles as they put their clipboards down. I felt it in the excited congratulations I received as I left the stage and in the instant fame that followed me throughout the school for a day or two, with complete strangers stopping me in stairwells to compliment me. I saw it in the way Captain Peck beamed at me and the major strutted, metaphorically patting himself on the back—his squadron, his accomplishment.

Most of all I knew it from the rush of triumph that raced through me as soon as I finished the briefing. I could feel the win coursing through my veins. And indeed I did win it. My desk still holds the small paperweight I received.

By any objective criteria, the other four briefings had been better than mine, with their compelling, meaty subjects, detailed graphics, and clearly presented facts. But those brilliant briefings had also been dull, dreadfully, painfully dull. Mine was shallow and facile, but it was also lively and my presentation style vivid. My briefing woke the audience up.

The way I see it this story has two morals, . First, when you have to do something, you can do it. Believe in the goddess Necessity. Second, even in the Air Force, entertainment values will often win out over substance.

[Officer Trainee, 1980]

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The Queen of QAF

In the early 1990s, Lawrence Deming’s Total Quality Management was all the rage, and rightfully so. It took management’s focus off efficiency and onto customer satisfaction. It encouraged empowerment of lower management levels. It required accountability: anything that could be measured would be measured. It was a great movement for businesses but didn’t translate quite so well for the military.

When I was a squadron commander, my boss was a man I’ll call Colonel Boston. He was an early proponent of what became known as Quality Air Force (QAF). He pulled his squadron commanders and high-level civilians, officers, and NCOs into two to three-day off-site meetings, where we learned the jargon and developed plans for how we could focus on our customers. We developed measurement goals, like turn-around time, customer satisfaction ratings, numbers of forms processed. Frankly, we measured what was easy to measure. I wasn’t convinced we were getting to the meat of what we did, but we had to have charts to show at staff meetings. We surveyed our customers until they complained about the constant surveys and either refused to complete them or marked us down for it.

Early on, we were tasked to do squadron QAF assessments, using a complicated point system. The maximum amount was, I believe, 800 points, maybe a nice round thousand, but Col Boston warned us, “If you get anywhere close to that, you’re lying and I’ll know it.”

Commanders were not to take part in the assessment, nor flight chiefs nor senior NCOs. The instructions called for a team made up of mid-level management and below, and I dutifully followed instructions. I assigned tech and staff sergeants, GS-7 civilians, and one senior airman to make up the team. I was shocked when I saw the results. I knew my failings as a commander, but I really thought (and still think) we had a pretty good squadron. I didn’t think it deserved as poor a score as my apparently disgruntled evaluators assigned it.

At the support group staff meeting when we had to report our findings to Colonel Boston, I shrank in my chair as every other squadron commander reported a score somewhere between a modest 400 and a cocky 600—which earned a snort from Colonel Boston’s deputy. I couldn’t quite bring myself to speak up, so I ended up going last. My face was hot as I blurted out, “Thirty-five.”

The murmur around the table was like the meaningless “ruzzum-buzzle” of extras in a movie. “Thirty-five?” Colonel Boston leaned forward toward me. I nodded; under the table my hands gripped each other to control the trembling. “Who performed the assessment?”

After I told him, he looked around the table. “And you, gentlemen? Who evaluated your squadrons?” Across the board, it was senior NCOs, junior officers, and GS-11 or higher civilians. The colonel slammed his hands down on the table. “Thank you, Cheryl! You’re the only one who did this correctly! I want you to put together a briefing for next week’s meeting—your methodology, specific results, the instructions you gave your team. Gentlemen, you will pay attention and then you’ll do it over again. And this time, you won’t pick the folks who have a direct interest in a high score or in pleasing you.”

I heard a collective groan. The assessment process was so thorough it took several people away from work for a couple of weeks. I got several dirty looks. I glanced over at the colonel’s deputy. He was almost falling out of his chair trying to restrain his laughter.

My briefing the following week was such a success, the wing commander requested I give it at his staff meeting. Apparently the other wing squadrons had also evaluated themselves as very high quality. The commanders at that meeting raised their hands to ask me meek questions that boiled down to How can my squadron score as poorly as yours, major?

For a month or so after that the squadron commanders competed to get scores as low as mine, almost bragging about the areas their teams had marked them down in. No one came in below my Mission Support Squadron though. I had become the Queen of QAF just by scoring abysmally low. I felt like I had fallen through a hole and into Wonderland.

[Major, 1994]

 

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On a Crusade

[Part Three]  Ironically, the only major issue I brought back to Electronic Security Command was from the happy base of Iraklion. The Department of Defense Dependent Schools (DODDS – pronounced exactly as it’s spelled) provided schools for military children overseas. At Iraklion, they ran an elementary and junior high. Because of the small number of teenagers, it was not feasible to provide a high school on base, so these students were boarded at the American School in Athens. That’s their seal to the left.

            This arrangement satisfied everyone. Athens was a half-hour flight or an overnight boat away, so kids could come home for holidays and parents could show up at the school at any hint of trouble. The American School was private, run on a European model, and provided these military brats with an excellent education alongside the children of diplomats, archaeologists, and entrepreneurs. It even provided college-level courses. Plus, parents and teenagers didn’t have to put up with one another on a daily basis during those impossible years. Everyone was happy. Then DODDS decided it would be more cost-effective to send these children to Spain, to the DODDS high school on Torrejon Air Base.

This was the crusade I’d been looking for, the rescue of a dozen high school students. It took me over six months to resolve the issue. First, I had to convince my own leadership at ESC that it was a problem worth going to the mats for. Mr. Bond was happy to support me in this, as long as he didn’t have to be involved. He had his own crusade, trying to get more base housing at San Vito. He also had the general’s ear, and the two of us briefed him together, backing each other up on the two problems. It was the first time I’d met the ESC commander. At first he didn’t seem very interested over an issue involving school kids.

“After all, umm . . .” He glanced down at his notes. “. . . Cheryl, the British do it all the time, send their kids away to boarding schools, sometimes thousands of miles away.”

“Yes, sir. But that’s not part of our culture.”

He nodded. “Okay, you can pursue it, but you’re going to have to give me lots of ammunition before I go to USAFE [United States Air Forces in Europe] and DODDS.”

For several months, I researched studies on education and childhood development, got information from the schools in Torrejon and Athens and compared them. I devised questionnaires for the families at Iraklion, compiled data, sent messages, was on the phone almost daily to USAFE, Iraklion, or DODDS. I would not let the interest flag. I wasn’t a knight in shining armor, more an obnoxious little terrier that had gotten hold of something and would not let go.

Part of the problem was that since ESC didn’t own any bases, we had no clout with DODDS. USAFE was the command they dealt with. In Germany, I’d met Bill, the civilian USAFE liaison to DODDS, and discussed the issue with him. He was onboard from the first but had a hard time working his way up the brass-heavy leadership chain at USAFE. Finally, after months of my yapping and snapping about this issue, Bill persuaded the USAFE vice commander to visit Iraklion. That’s all it took. The general listened to the complaints of the people there as if they were brand new to him and announced grandly that he would take care of it. With the weight of USAFE’s command leadership pressing against DODDS, they rescinded their decision within weeks of the school year that would have sent the Iraklion children to Spain. I was as relieved as if we’d diffused a bomb ready to go off. EOD, that was me—Educational Ordinance Disposal.

One of the things I did whenever I was reassigned in the Air Force was ask myself if there was any issue at the base I was leaving, in which I had personally made a difference. Of all the (few) things I accomplished at ESC, this was what I was proudest of: that I kept ten to fifteen teenagers closer to their parents and in a good school. In the scheme of things probably not nearly as important as the other work I did. But I took on the big dogs. I had the support of others because I was willing to do the fighting. I can look at it with the certain feeling that without my involvement, it would not have happened. Maybe a small victory, but it was mine.

That’s part of the reason I felt so hurt at the response that came to us from Iraklion. A message sent from the commander there worked its way down to me several weeks later—about the time a bunch of kids would be unpacking in their dorm rooms in Athens, greeting friends from the previous year. The message was sent to HQ USAFE. ESC received a courtesy copy, though courtesy seems a dreadfully inappropriate word here. In fulsome terms, the colonel thanked USAFE for all it had done to resolve the school situation, “especially in light of the fact that our own command structure made little attempt to help us.”

I went raving into the Director of Personnel’s office, waving the message at him. “Have you seen this, sir? How dare, how could, I can’t believe, it’s just—”

“Calm down, Cheryl. Don’t take it personally. The general’s not pleased either and has already placed a phone call to Iraklion. He had a few choice words for the colonel there.”

That just didn’t seem enough, but there was nothing more I could do. The ingrates—after all I’ve done for them! I hadn’t exactly expected a parade in my honor (though it would have been nice and well-deserved), but at least a thank you, certainly not a slap in the face. All that work, all the effort. How could I not take it personally?

Like the elephant, I do not forget my grudges. A few years later, in another assignment, I got to know a captain, a woman with whom I hit it off instantly. We recognized the crusader instinct in one another. We were quickly on our way to a deep, lasting friendship. Over lunch one day, I discovered she’d once been assigned to Iraklion, had arrived a few months after my trip there. She’d been the commander’s executive officer.

“What a beautiful base,” I said. “Nice assignment. I used to work for ESC too.”

“ESC—man, they were useless! They did nothing to support the folks they had out in the field. Nothing!” She began to tell me about the DODDS crisis. I recognized the passion in her voice; it was the same passion I’d had about it. I said nothing, didn’t interrupt to tell her all I knew about it. I listened as she inveighed against ESC, which had abandoned the base to the mercy of DODDS’ cost cutting.

“Our headquarters wasn’t even interested. So we had to rely on USAFE. Still,” her voice turned from outrage to triumph, “We let them all know how we felt.”

“You wrote that message.” It was a statement, not a question.

She nodded. “You saw it? It pissed the ESC leadership off, but it was worth it. It was true and someone needed to stand up and say it.”

“You wrote the message.” I set my fork down and calmly, coldly said, “And I was the one who spent six months getting everything together, all the stuff our commander needed to get USAFE involved, when DODDS wouldn’t pay attention to us. We hammered at USAFE for six months before they would do a damn thing. So yeah, they came in and played rescue at the end, but only because we wouldn’t let go of it. So, you wrote that message.”

“Yes.” She took a sip of water, then began to pick through her salad greens.

That was the end of our friendship. She could not bring herself to admit she’d been wrong. And I could not bring myself to forgive.

[Captain, 1987; 1990]

 

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